Privacy Policy

Introduction

5fn, Incorporated is a Software Development company that uses AI to help people improve their soft skills.

We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes 5fns’ policies and practices regarding its collection and use of your personal data and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.

Data Protection Officer

5fn, Incorporated is headquartered in Seaford, NY, USA. 5fn, Incorporated has appointed an internal data protection officer for you to contact if you have any questions or concerns about 5fn’s personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to 5fn’s data protection officer. 5fn’s data protection officer’s name and contact information are as follows:

Gregory Berman

5fn, Incorporated

greg@5fn.ai

How we collect and use (process) your personal information

5fn, Incorporated collects personal information about its website visitors and customers. With a few exceptions, this information is generally limited to:

● name

● job title

● employer name

● work email

We use this information to provide prospects and customers with services.

We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.

From time to time, 5fn, Incorporated receives personal information about individuals from third parties. Typically, information collected from third parties will include further details on your employer or industry. We may also collect your personal data from a third party website (e.g. LinkedIn)

Use of 5fn Website

As is true of most other websites, 5fn, Incorporated’s website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, and operating system. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.

5fn, Incorporated has a legitimate interest in understanding how members, customers and potential customers use its website. This assists 5fn, Incorporated with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.

Use of OrgMRI

The content of the emails collected using OrgMRI is automatically and permanently deleted from our servers within one (1) hour of being captured, with the exception of the following:

The body of text generated by the user. This information is automatically and permanently deleted from our servers within thirty (30) days or such other time period as may be agreed upon with the client.

We never train on your data or emails.

OrgMRI captures a user’s email traffic which may have the following information:

Personally Identifiable Information (PII): Includes name, address, contact details, and identification numbers.
Financial and Payment Information: Data related to financial transactions or payments related to 5fn.
Authentication Information: Logins, passwords, and authentication cookies.
Personal Communications: Information from emails.

5fn will do everything within practical limits to anonymize emails, their contents and to delete PII information within (1) one hour of being captured. All captured content is automatically and permanently deleted from our servers within thirty (30) days or such other time period as may be agreed upon with the client.

Data Protection Mechanisms for Sensitive Data

We take the protection of your sensitive data seriously and have implemented a range of security measures to safeguard it. These include:

  1. Encryption: All sensitive data is encrypted both in transit (TLS 1.2) and at rest (AES-256).
  2. Access Controls: Access to sensitive data is restricted to authorized personnel only. We employ role-based access controls and regularly review access permissions to ensure they are appropriate and up-to-date.
  3. Data Anonymization: Where possible, we anonymize sensitive data to prevent it from being linked back to individual users.

Sharing information with third parties

The personal information 5fn, Incorporated collects from you is stored in one or more databases hosted by third parties located in the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval.

We do not reveal your personal data to non- 5fn, Incorporated persons or businesses for their independent use unless: (1) you request or authorize it; (2) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (3) to address emergencies or acts of God; or (4) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.

In order to perform our services, we share anonymized email threads and user instructions with third-party AI models. This sharing is essential for our service functionality. We strive to ensure that all data is anonymized to protect your privacy. Our efforts in using this data are primarily aimed at service provision, and we endeavor to adhere to privacy standards.

Data Subject rights

The European Union’s General Data Protection Regulation (GDPR) and other countries’ privacy laws provide certain rights for data subjects. Data Subject rights under GDPR include the following:

● Right to be informed

● Right of access

● Right to rectification

● Right to erasure

● Right to restrict processing

● Right of data portability

● Right to object

● Rights related to automated decision making including profiling

This Privacy Notice is intended to provide you with information about what personal data 5fn collects about you and how it is used.

If you wish to confirm that 5fn is processing your personal data, or to have access to the personal data 5fn may have about you, please contact us.

You may also request information about the purpose of the processing; the categories of personal data concerned; who else outside 5fn might have received the data from 5fn; what the source of the information was (if you didn’t provide it directly to 5fn); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by 5fn if it is inaccurate. You may request that 5fn erase that data or cease processing it, subject to certain exceptions. You may also request that 5fn cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how 5fn processes your personal data. When technically feasible, 5fn will—at your request—provide your personal data to you.

Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, 5fn will provide you with a date when the information will be provided. If for some reason access is denied, 5fn will provide an explanation as to why access has been denied.

For questions or complaints concerning the processing of your personal data, you can email us at info@5fn.ai. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation’s data protection authority.

Data storage and retention

Your personal data is stored by 5fn on its servers, and on the servers of the cloudbased database management services 5fn engages, located in the United States. 5fn retains service data for the duration of the customer’s business relationship with the 5fn and for a period thereafter, to analyze the data for 5fns’ own operations, and for historical and archiving purposes associated with 5fns’ services. 5fn retains prospect data until such time as it no longer has business value and is purged from 5fns’ systems. All personal data that 5fn controls may be deleted upon verified request from Data Subjects or their authorized agents. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at: info@5fn.ai

Children’s data

We do not knowingly attempt to solicit or receive information from children.

Questions, concerns, or complaints

If you have questions, concerns, complaints, or would like to exercise your rights, please contact us at:

info@5fn.ai

Effective Date: Feb 6, 2024